September 17, 2025 Budget Subcommittee Meeting
Weymouth School Committee
WEYMOUTH SCHOOL COMMITTEE MEETING
BUDGET SUB-COMMITTEE WITH FULL SCHOOL COMMITTEE
Adams Library Conference Room | 89 Middle Street, Weymouth
September 17, 2025 | 6:00 p.m
Agenda
- Call to Order 6:00 pm
- Grants & Gifts
- Semiannual Gift Report
- Semiannual Gift Report
- Athletics Sponsorship Program
- Audits & Reports
- EOYR Audit
- Fixed Asset Disposal
- Food Service Audit
- MSBA Assessment
- Contracts & Procurement
- Shared Maintenance Contracts
- FY27 IFBs - Transportation & Mgmt Print Svcs
- Food Service Truck
- FY27 Budget Planning
- Federal & State Update
- Staffing requests
- Food Service substitute rate
- FY27 Budget Preparation Schedule
- Public Comment
Public Comment shall be in accordance with Policy BEDH
The three members of the Budget Subcommittee wish to encourage all members of the School Committee to attend and participate in budget discussions whenever they like. Because the Open Meeting Law requires that any meeting that includes a quorum of school committee members (4) deliberating on matters under their jurisdiction be posted as a meeting of the full committee, all Budget Subcommittee meetings are listed as full School Committee meetings.
Pursuant to Chapter 2 of the Acts of 2023, this meeting will be conducted in person and, as a courtesy, via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public and School Committee, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless required by law.
To join the meeting via Zoom by computer or internet-enabled phone: https://us02web.zoom.us/j/84836567522
Meeting Recording
Meeting Minutes
WEYMOUTH BUDGET SUBCOMMITTEE with Full School Committee
Adams Library | 89 Middle St., Weymouth
September 17, 2025 | 6:00 p.m
Members In Attendance: Danielle Graziano (Chair)
Members also present: Mary-Ellen Devine, Dana Scott, Tracey Nardone
Also Present: Brian Smith, Assistant Superintendent
The meeting was called to order at 6:00pm
Tonight's meeting is being recorded via Zoom Webinar
Grants & Gifts
Entitlement Grants (Title I, II, III, IV, IDEA 260 & 262) have been approved; grant award notification letters are forthcoming.
The District has been awarded the Mental Well Being Grant of $69,926 applied for by Brynn Cooper. Funds will be used for training of staff, train the trainer and wellbeing education for students.
My Cap grant of up to $7K has been approved; high school students planning assistance for college, career and civic readiness. It will be managed by Principal Monahan, CTE Director DePina and Ms. Cooper.
Cristine O’Connor is the Development Coordinator and handles the majority of Ms. Harris’s community outreach tasks. The role has been reimagined a bit to align with the Superintendent and School Committee Goals. She is working with Kelly Powers and Alyssa Bosse in getting the athletic sponsorship program underway. The semi annual gift summary (attached) for the period of January 1, 2025-June 30, 2025 was reviewed. Monetary donations collected=$127,541.95 and In-Kind Donations (value of items donated)=$59,275.44. The next report will be in the spring for the period of July 1, 2025-December 31, 2025. Bennet Electrical was thanked for their donation of office supplies. The Chapman monetary amount does include the Murray GoFundMe.
Athletics Sponsorship Program
To date the program has collected ~$15K from local businesses. Banners can be displayed on a seasonal basis at various locations throughout school grounds (attached). The procurement of banners went through a quote process and Mayo-Designs was selected as they were the lowest quote. Raz Transportation (special education transportation company) made a donation at the Wildcat Ultimate level and Associated Elevator (service school elevators) made a supporter donation.
Discussion of fund use from the sponsorship program was had. The intent of the program is to not increase, potentially decrease or eliminate athletic fees. As this is the first year of the initiative other fund use may be evaluated in the future.
The athletic sponsorship program will be a standing agenda item.
Audits & Reports
EOYR Audit
Agreed upon procedures are being looked at. With a change of auditors (Melanson & Heath, Marcum, and now CBiZ) as well as town finance turnover there may likely be findings. Amendments will be filed. Mr. Smith is not concerned. Work is finishing for FY23 & FY24 and starting for FY25.
Once formal reports are received, they will be shared with the committee.
Fixed Asset Disposal
A listing (attached) of disposed assets (original value of $10K or more with life of 3yrs or greater) was reviewed. Most of the equipment was moved out of CTE auto shops to allow for changing space. Funds from CTE items sold are deposited into the CTE revolving account and other equipment is deposited into the insurance recovery account.
Food Service Audit
An administrative audit will be performed by DESE. The last administrative audit was 4 years ago. Reporting will be shared once received.
MSBA Assessment
Massachusetts School Building Authority visited every educational school space in Massachusetts. Assessments of buildings and space were performed. Data collected will help with process, defining accelerated repair, and advocating for more state funding. The assessment report will be shared once published (hopefully December 2025)
Contracts & Procurement
Shared Maintenance contracts
With the change in the procurement threshold (schools=$100K, towns/municipalities =$50K), each department (town & school) will be doing their own maintenance contracts.
FY27 IFBS-Transportation, Management of Print Services
First Student and Konica Minolta contracts will expire 6/30/26. To help with cost, likely 5 year contracts (legal outs if necessary) will be sought for council approval.
Champions is up and running at Chapman for 6th, and some 7th graders. Morning time has emphasis on physical activity while afternoons are focused on homework support.
Food Service Refrigeration Truck
After 2 years of the initial order the refrigeration truck has arrived. The food service revolving account funded the purchase. The truck will be used to transport food from the central kitchen to schools.
Modular classroom update: There was a delay at Hamilton. Cameras are installed at Wessagusset and discussion was had of adding marine curtains to connector canopies for when there’s inclement weather.
A gently used special education 7D certified van was purchased to help round out the fleet.
FY27 Budget Planning
Federal & State Update
Concern was expressed that the Title 1 grant could be decreased by 25% and potentially Title IIA & III could be eliminated. This would have an impact of ~$500K (primarily positions) to the FY27 budget.
There has been no change in funding for the district from the millionaires tax. Currently the district receives free meals through the universal school lunch program.
In district FY23 per pupil expenditure was $18,245 and total expenditure (including out of district) was $19,798. Weymouth is 245th out of 319 districts = 111% net school spend (11.4% above spending minimum)
Staffing Requests
The approved FY26 budget was $90,113,902. So far $96K has been added (not in previous forecasted budget) to account for compliance staff. Staffing changes day to day. Looking forward to FY27 asks for an additional teacher at Nash, 4 STEAM teachers, Assistant Principals, BCBA will be made. Funding these positions is not guaranteed.
It was noted that the school department (unlike fire and police) has not received any supplemental operating money during the time Assistant Superintendent Smith has worked for the district.
Food Service substitute rate
The rate for the cafeteria substitute has increased to $17.00/hr.
It was shared that with the increase in all daily sub rates that there has been an increase in interest as well as caliber of applicant.
FY27 Budget Preparation Schedule
The schedule was reviewed and it was encouraged for budget development for families and community members to attend, meet with Principals and school councils. It was reiterated that FY27 will be a tough budget season.
Public Comment
In accordance with Policy BEDH
The Meeting adjourned at 7:00pm on the motion by Dana Scott, seconded by Mrs. Nardone. Motion passed unanimously.