February 5, 2026 Policy Subcommittee Meeting
Weymouth School Committee
WEYMOUTH SCHOOL COMMITTEE MEETING
POLICY SUBCOMMITTEE
Adams Library Conference Room | 89 Middle Street, Weymouth
February 5, 2026 | 5:00 p.m
Policy Subcommittee Chair: Ms. Mary-Ellen Devine
Agenda
- Call to Order 5:00 pm
- Review Massachusetts Guidance for Artificial Intelligence in K-12 Education
- Review revisions to WPS Wellness Policy
- Review of MASC-Recommended updates to Policies GBEBC, JJE, and KBE
- Updated language in each of the three policies clarifies MA regulations around raffles and games of chance. School districts may not be sponsoring organizations; students may not participate in organization of or sales for raffles. Parent groups supporting schools must follow state laws and regulations surrounding these games.
- Updated language in each of the three policies clarifies MA regulations around raffles and games of chance. School districts may not be sponsoring organizations; students may not participate in organization of or sales for raffles. Parent groups supporting schools must follow state laws and regulations surrounding these games.
- Review of Draft School Committee Handbook
- Public Comment
Public Comment shall be in accordance with Policy BEDH
- Adjournment
Meeting Minutes
WEYMOUTH POLICY SUBCOMMITTEE
Adams Library | 89 Middle St., Weymouth
February 5, 2025 | 5:00 p.m
Members In Attendance: Mary-Ellen Devine (Chair)
Members also present: Tracey Nardone, Kelly McClean, Ashley Dickerman
Also Present: Brian Smith, Assistant Superintendent, Lindsay Fratolillo, Assistant Superintendent
The meeting was called to order at 5:01pm
All policy materials are posted on the website.
Request was made to take agenda out of order. Request accepted.
Draft of School Committee Handbook - Ms. Nardone clarified the background of the draft handbook. Document was created to be used as a tool for new members. Since all information is documented under Policy B of Weymouth Policy Handbook there is no need for the “School Committee Handbook.” Ms. Nardone is currently collaborating with surrounding School Committees to create a binder of resources for new members. This will be supplemented with a workshop with MASC. Currently working on a date to meet. This will be for all current members of School Committee.
On the completion of this discussion, Ms. Nardone left the meeting.
Policy GBEBC - Gifts to and Solicitations By Staff- New verbage was supplied by MASC, clarifying MA regulations around raffles and games of chance. Committee agreed to forward updates as-is to School Committee for First Reading.
Policy JJE - Student Fund-Raising Activities - New verbage was supplied by MASC, clarifying MA regulations around student participation in the organization and sales for raffles. Committee agreed to forward updates as-is to School Committee for First Reading.
Policy KBE - Relations with Parent/Booster Organizations -New verbage was supplied by MASC, clarifying MA regulations around parent groups supporting school/ teams with raffles and games of chance. Committee agreed to forward updates as-is to School Committee for First Reading.
Discussed for these 3 policies was the Financial Procedures and Timing for groups to obtain approval for raffles.
On the completion of these 3 policies and discussion, Assistant Superintendent Smith left the meeting.
Review of Revisions to WPS Wellness Policy - Document was presented at previous meeting. Wellness Committee proposed a newly created sentence that would be added to Wellness Policy ADF that would allow for edits to their handbook without having to go through Policy committee. Committee agreed to forward update to School Committee for First Reading.
Review of Massachusetts Guidance for Artificial Intelligence for K-12 Education - Asst. Superintendent Fratolillo discussed current verbage in both the Middle School and High School Handbook. Policies were reviewed and discussions were had on the relevance and consequences for improper use of artificial intelligence in schools. Also discussed adding verbage into the Primary handbooks. Next steps are to have the policy/handbooks sent back to principals to review consistency of the consequences.It was agreed that it would be more efficient to continune review of these and other subsequent changes at the Policy Subcommittee(rather than directly at School Committee) until the document reflects final status.
Updated Dates to be added to all revisions.
Public Comment:
Questions were asked regarding timing of approval and chain of command to conduct a raffle. Timing to be clarified. Mr. Smith agreed that adding timeline requirements may be a good idea.
Discussion was had regarding the severity of misuse of Artificial Intelligence in regard to 1st and 2nd offense and that consideration should be given to a greater distinction for an escalating disciplinary process between first and second offenses. Discussed adding 3rd Offense and adding verbage into primary handbooks.
The Meeting adjourned at 6:25pm on the motion by Ms. Devine, seconded by Ms. McClean. Motion passed unanimously.