June 16, 2025 Athletics Subcommittee Meeting
Weymouth School Committee
ATHLETICS SUBCOMMITTEE MEETING
Adams Library Conference Room | 89 Middle Street, Weymouth
June 16, 2025 | 3:00 p.m
Agenda
Zoom link to access: https://us02web.zoom.us/j/89097967682?pwd=8CSRAK0yl2XuTdHv5EUbuCxyZ7kKt8.1
I. Call to Order
II. Review of prior meeting questions and requests
A. Game coverage procedures
B. Booster procedures/recommended guidelines and resources
C. Softball field/scoreboard status
III. Final team participation summary and numbers for SY 24/25
IV. SY 25/26 planning
A. Uniform refresh cycle
B. Communication and logistics re: off-campus practices
V. Athletics budget update
VI. Athletics sponsorship program overview
VI. Public Comment
Public Comment shall be in accordance with Policy BEDH
VII. Adjournment
Meeting Recording
Meeting Minutes
Weymouth School Committee: Athletics Sub-Committee Meeting
Date: June 16, 2025
Time: 3:00pm
Location: Adams Library
Attendees: Mel Curtin, Superintendent Brian Smith, Assistant Superintendent Kelly Powers, Assistant to Superintendent Curtin Mary-Ellen Devine, Weymouth School Committee Rebecca Shangraw, Weymouth School Committee Rob O’Leary, Athletic Director Karen Monahan, WHS Principal
The meeting was called to order at 3:06pm.
1. Hiring Procedure for Game Workers
Mr. O’Leary reported that a new procedure for hiring game workers has been established in collaboration with Human Resources. This process aims to streamline hiring and ensure transparency. Workers will be identified by lanyards.
Mr. O’Leary provided clarification regarding the “administrator” game worker position, outlining its responsibilities, explaining how it differs from other game worker roles, and highlighting the teams for which a game “administrator” is required.
New trainer will be starting July 1, 2025.
3. Booster Procedure Guidelines
Plans were discussed for an upcoming meeting with booster representatives scheduled for August 20, 2025 (Wednesday evening). In addition, the group discussed a dedicated booster section on the athletics website to improve communication and collaboration between the Athletics Department and WPS booster groups.
4. Softball Scoreboard Update
The installation of the new softball scoreboard is pending. The delay is due to awaiting a meter from National Grid.
5. Athletics Website Preview
Ms. Powers shared a preview of the new draft Athletics website, which is scheduled to launch on June 17.
6. Final Athletics Participation Summary for 2024–2025 (attach Powerpoint)
- WHS hosted over 500 athletic events during the academic year.
- There was a 2% increase in filled roster spots compared to the 2023–2024 school year.
- A total of 447 athletic bus trips were completed.
- A review of athletic expenses and gate receipts for the past academic year was presented.
7. Athletics Sponsorship Banners
Parameters and expectations around the athletics sponsorship banner program were clarified and discussed.
Adjournment
The meeting was adjourned at 4:35 PM.