March 21, 2024 Meeting
Weymouth School Committee meeting
MJL Humanities Center
1 Wildcat Way, Weymouth
March 21, 2024
Executive Session - 5:45 p.m.
Regular Meeting - 7:00 p.m
Agenda
The Weymouth School Committee will begin with an Executive Session at 5:45 p.m. The Regular meeting will begin at 7:00 p.m. Pursuant to Chapter 2 of the Acts of 2023, this meeting will be conducted in person and, as a courtesy, via remote means in accordance with applicable law. Remote means will include the WETC8 live feed (https://weymouth.tv/video-on-demand/) and the Zoom link below. Participation in public comment will occur in person. Please note that while an option for remote attendance is being provided as a courtesy, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless required by law.
To join the meeting via Zoom by computer or internet-enabled phone:
https://us02web.zoom.us/j/88209805406?pwd=WnhnYW1jakJ0S0ZlVWt4ajlzRG5ZUT09
Meeting ID: 882 0980 5406 Passcode: Wsit91 One tap mobile +16469313860,,88209805406#,,,,*492753# Dial by your location +1 646 931 3860 Meeting ID: 882 0980 5406 Passcode: 492753
I. CALL TO ORDER 5:45 pm
II. EXECUTIVE SESSION
Pursuant to M.G.L. c. 30A, s. 21(a)(2): To conduct collective bargaining session: One WEA Unit A Level III Grievance
III. PLEDGE OF ALLEGIANCE
IV. CONSENT AGENDA 7:00 pm
a. Payment of Bills: Confirmation of Warrant: 36-2024 Date: 3/4/24 Amount: $716,178.53
Confirmation of Warrant: 38-2024 Date: 3/18/24 Amount: $1,333,109.66
b. Approval of Minutes: Regular Minutes: 3/7/24; Executive Session: 3/7/24;
Budget Sub-Committee: 3/6/24
c. Field Trip: Grades 10, 11 & 12, SkillsUSA State Competition, Best Western, Marlboro, MA, April 25-27, 2024.
V. STUDENT SENATE REPORT
VI. REPORT OF SUPERINTENDENT
Superintendent Update- Superintendent Wargo
VII. NEW BUSINESS
a. Review of Counseling and Wraparound Services- Lindsey Jacobs, Brynn Cooper, Kelsie Brombert
b. NewWebsite Update- Max Eisl- Finalsite
c. Budget Sub-Committee Report: 3/20/24 (Action Requested)
d. Submission to Office of the Mayor of Proposed FY25 Level Service Operating Budget of $89,145,599 (Action Requested)
e. Mid-cycle Superintendent Evaluation report meetings / Evaluation process and timeframe worksheet
VIII. OLD BUSINESS
a. Policies for Third Reading:
- EHAA-District Security Relating to Technology
- KDC-Community Use of Digital Resources
b. Update and status of Abigail Adams and Johnson- Assistant Superintendent Smith
IX. PUBLIC COMMENT
Public Comment shall be in accordance with Policy BEDH
X. ANNOUNCEMENTS
XI. ADJOURNMENT
NEXT MEETING OF THE WEYMOUTH SCHOOL COMMITTEE:
Thursday, April 4, 2024 - 7:00 p.m. School Committee Meeting
Meeting Minutes
Weymouth School Committee
MaryJo Livingstone Humanities Center & Zoom
March 21, 2024
MEETING MINUTES
(approved 4/4/24)
Members In Attendance: Tracey Nardone, Chair; Rebecca Sherlock-Shangraw, Vice Chair; Mary-Ellen Devine, Secretary; Kathy Curran; Danielle Graziano; Dana Scott
Members Absent: Mayor Hedlund
Also Present: Robert Wargo, Superintendent; Brian Smith, Assistant Superintendent; Melanie Curtin, Assistant Superintendent
The meeting began at 5:45pm
Mrs. Nardone moved to enter into executive session;
Pursuant to M.G.L. c. 30A, s. 21(a)(2): To conduct collective bargaining session: One WEA Unit A Level III Grievance
Motion seconded by Dr. Sherlock-Shangraw. Roll call vote. Passed unanimously.
The meeting was called to order at 7:00pm
The chair informed that the meeting is being recorded and available on WETC.
Mrs. Nardone led in the Pledge of Allegiance.
Consent Agenda:
The Consent agenda included:
- Payment of Bills: Confirmation of Warrant: 36-2024 Date: 3/4/24 Amount: $716,178.53
- Payment of Bills: Confirmation of Warrant: 38-2024 Date: 3/18/24 Amount: $1,333,109.66
- Regular Meeting Minutes: 3/7/24
- Executive Session Minutes: 3/7/24
- Budget Sub - Committee: 3/6/24
- FieldTrip: Grades 10, 11 & 12, Skills USA State Competition, Best Western, Marlboro, MA, April 25-27, 2024
Motion by Dr. Sherlock-Shangraw to accept the consent agenda. Seconded by Mrs. Devine. Motion unanimously passed.
Student Senate Report
Students Manton Du, Josephine Campo, Parneet Saini, and Shyann Pierce gave an update (attached to these minutes) on WHS activities, clubs, and happenings.
Report of the Superintendent:
Superintendent Wargo shared that Executive Director Bransfield will attend the April 4 school committee meeting to present iReady and Dibels assessments for K-5 students.
Kindergarten registration is open until April 1, 2024.
More information has been shared on weekly updates and potentially a video will be forthcoming on what programs and staff are at Adams. The name of Eldon Johnson will remain with the JECC building. Working within policy FF, conversations are being had with school councils on a name for the prekindergarten program moving to Adams. Talks are also ongoing for what JECC will look like in Fall of 2025; an innovation school, dual language school or traditional elementary school. More detailed information will be forthcoming.
An unfortunate incident occurred before the school day on March 14 at the Hamilton School. Thanks and appreciation was expressed to WPD and staff for their quick and appropriate action. Resources are available to staff and students.
Staff are being paid a small stipend for bathroom monitoring at Chapman and 1 or 2 parent volunteers are continuing to help.
WHS Senior class important dates
May 24 - last day of full class
Mary 28 - Finals
June 6/7 - Graduation rehearsal and senior video
June 8 - Graduation
Night School graduation is May 13th; time TBD
The Superintendent advised that there is a new ‘House bill 2084’ regarding suspension at the elementary level and urged the community to look at it.
NEW BUSINESS
Motion by Dr. Sherlock-Shangraw and seconded by Mrs. Devine to take b. Website update out of order. Motion passed unanimously.
b. New Website Update - Max Eisl - Finalsite
Mr. Eisl gave a presentation (attached to these minutes) of the new website. Information will be more streamlined, easily accessible and searchable and have capability for translation and be ADAcompliant. Calendars will be integrated and synced and there is an option for multiple users ranging in permissions to post. The faster, secure live site is scheduled for early summer. This is the first of a 3 year contract with Finalsite.
All questions by the committee were addressed. Suggestion was made for a launch party/training at Chapman.
a. Review of Counseling and Wraparound Services- Lindsey Jacobs, Brynn Cooper, Kelsie Brombert
Ms. Jacobs, Ms. Cooper, and Ms. Brombert presented an overview and update of trauma training, counseling and support implemented, current initiatives and programming, surveys, and Wraparound center services. There will be a digital wellness zoom with Dr. Jill Walsh from BU on 3/28/24 at 6:30pm.
A request was made to see the Panorama survey data and a suggestion made to have health frameworks/counseling and support services as a tab on the new website.
The committee expressed appreciation for their work and thanks for the presentation and for attending the meeting.
c. Budget Sub-Committee Report: 3/20/24 (Action Requested)
Ms. Graziano summarized the meeting of 3/20/24. Topics covered at the meeting were Perkins and CFCEgrants, FY23 End of Year Report, multi-function school activity bus for middle and high school students, adding an additional site at Adams for Champions after school care and the FY25 budget.
Motion by Dr. Sherlock-Shangraw to accept the report of the budget subcommittee. Seconded by Mrs. Devine. Motion carried unanimously.
d. Submission to Office of the Mayor of Proposed FY25 Level Service Operating Budget of $89,145,599 (Action Requested)
It was stated that the proposed budget is a $4.8M (5.78%) increase over FY24 and there could potentially be a shortfall of $2.4M.
Motion by Mrs. Curran to submit to the office of the Mayor the Proposed FY25 level service operation budget of $89,145,599. Seconded by Mr. Scott. Motion passed unanimously.
e. Mid-cycle Superintendent Evaluation report meetings / Evaluation process and timeframe worksheet
The Chair reminded members to schedule time with the Superintendent.
OLD BUSINESS
a. Policies for Third Reading:
EHAA - District Security Relating to Technology
KDC - Community Use of Digital Resources
Motion by Mrs. Curran and seconded by Mrs. Devine to accept policies EHAA and KDC. Motion passed unanimously.
b. Update and status of Abigail Adams and Johnson - Assistant Superintendent Smith
Assistant Superintendent Smith advised that floors are grinded and that plumbing and plastering is almost completed.
An additional measure of $928K was approved by the Town Council for the Adams interior project bringing appropriation to $5.68M. Exterior/playground work is separate funding. The water conservation project is still moving forward.
Champions is working on obtaining EEC licensing for space at Adams for after school care. Hours will be 2:30-6.
c. District Safety & Security Update
Given in the Superintendent's update.
Public Comment
In accordance with Policy BEDH and kept to 3 minutes.
-Ersila, 88 C St.
Shared her support for after school care at Adams for EEC students.
Announcements:
SEPAC - March 26, 7pm- Meet and greet with the new Assistant Director of Student Services. Congratulations to students (and families) for presenting Capstone projects on March 12 & 13
Next School Committee Meeting:
Regular Meeting: Thursday, April 4, 2024- 7:00pm
The Meeting adjourned at 8:37pm on the motion by Dr. Sherlock-Shangraw and seconded by Mrs. Devine. Motion passed unanimously.
Documents Attached to These Minutes:
- Superintendent’s Report
- Finalsite website update
- Trauma, Counseling, and Wrap Around Service update
- Policies EHAA and KDC
Respectfully Submitted,
Mary-Ellen Devine
Secretary